It is essential to prepare or update a risk analysis of the working environment in such a way that it complies with current requirements and gives the Labour Inspectorate a clear overview of the company’s conscious and systematic approach to occupational safety.
Make sure your company has and is using:
Work environment risk assessment with action plan to mitigate risks, be sure to include a telework risk assessment if part of the team works from home.
- Written safety instructions for each task and for the tools to be used.
- Chemical safety data sheets and a clear labelling system (e.g. pictograms) for hazardous substances.
- First aid arrangements, which include:
– trained first-aiders and first-aid kits
– visibly displayed instructions and signage for first aid - An Occupational Environment Specialist with relevant knowledge of health and safety at work and the company’s working environment.
- Environmental officer (at least 10 employees in the company), whose election is documented.
- Work Environment Council (minimum 150 employees in the company), with equal participation of employee and employer representatives.
- Organisation of health checks:
– initial screening within 4 months of starting work (previous evidence may be taken into account)
– specific requirements for workers exposed to certain hazards (e.g. carcinogens, lead, asbestos, night work, etc.). - Issuing and maintenance of personal protective equipment , including registration of use and maintenance.
- Occupational health and safety instruction and training, documented in writing and approved by the staff.
If you need support in preparing your documents or want someone to review your existing materials, feel free to contact the Smart Reporting team – we’ll help you make sure everything is in order and ready for unexpected checks.
